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Speaker Agreement
The Speaker Agreement outlines the expected responsibilities of WEST speakers. Please read through the items listed below.
Compensation
I understand that WEST provides two (2) complimentary tickets per speaker plus additional VIP networking opportunities.
Each speaker receives an individual speaker visual and a speaker profile. We feature all our speakers on our website, in the event platform and on social media.
Speaker profile
I will fill out my speaker profile, including full name and a photo, with the understanding that my session may not display properly if this information is not provided in time for the schedule.
Session integrity
Sessions are selected based on a combination of content, speaker experience and description. If a session was selected, it was selected as it was submitted, and any changes to the content or speaker team need to be approved by the program team. Please note, the program team and WEST staff reserve the right to remove a session at their own discretion.
Session preparation
I understand that speaking at the WEST Leadership Summit is both a great honor and responsibility. If I am unable to devote the time and energy to this effort, I will notify the WEST planning team so that my session can be replaced.
I understand that if I am participating on a panel that I am expected to communicate with the other speakers on my session before the event. I understand that if I am delivering a group or solo presentation, I am expected to spend a significant amount of time preparing for my session before the event.
To aid in schedule planning, I will also communicate any of the following:
Schedule conflicts
Session format
Technical requirements/requests
Changes to my speaker lineup
Obtaining consent
I understand that I am responsible for obtaining any required consents, permissions, and clearances to display or otherwise use any materials (both visual and audio) that I incorporate in my session.
Promoted content
I understand that my session is for information sharing purposes only and that it is not a marketing opportunity. I agree that I will not use my session to directly promote any company, brand, or product. Indirect promotion is already provided by your name and title as well as company mentioning.
Staying on topic and on time
I understand that staying focused on the topic outlined in the title and description of my session is extremely important. During my session, I pledge to stay focused on the topic at hand and make sure that the information presented adheres to the difficulty level (beginner, intermediate, or advanced) designated for my session.
Code of conduct
The WEST Leadership Summit is an event for professionals to learn, connect, and contribute.
Our community is dedicated to providing a safe, inclusive, welcoming, professional, harassment-free conference experience for everyone regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion and any other status protected by laws in which the conference or program is being held. This document expresses the behaviors we expect at WEST events, what is unacceptable behavior, how we address unacceptable behavior, and how to ask for help if needed. All participants, including attendees, organizers, speakers, trainers, sponsors, exhibitors, vendors, volunteers, and event staff at the WEST Leadership Summit are required to abide by the this Code of conduct. Event staff and their designated representatives will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everyone.
Unacceptable behavior
The WEST organizers have a zero-tolerance policy for unacceptable behavior such as harassment, abusive, degrading, offensive language, intentionally hurtful behavior, intimidation, etc. Anyone asked to stop unacceptable behavior is expected to comply immediately. If a speaker engages in unacceptable behavior, the WEST staff or its designated representatives may take any action they deem appropriate, up to and including removal of your session and revoking your conference ticket.
If a speaker violates the speaker agreement, the WEST staff or its designated representatives will take appropriate action such as, but not limited to:
Warn the speaker of their misconduct
End a talk early
Not publish or un-publish the content and recording
Revoke the speaker’s conference ticket (without refund)
Session recording
I have read the media policy below and understand that my session will be recorded and made publicly available following the conference.
Media policy
When you agree to speak at a WEST event, you consent for your talk to be recorded in audio and video format.
Your session material, including content and recordings may be used in various promotions or for other related endeavors. This material may also appear on the WEST website, social media channels or other digital mediums controlled by members of WEST’s organizational team.